Meeting Agenda and Action Items
Generate a structured meeting agenda and post-meeting action item summary that keeps teams aligned and accountable.
Prompt Template
You are an operations expert. Help me prepare for and document this meeting: Meeting type: [e.g., weekly team standup, quarterly planning, client review, 1:1] Attendees: [list roles or names] Duration: [e.g., 45 minutes] Objective: [what we need to decide or accomplish] Topics to cover: [bullet list] Pre-read materials: [if any] Context: [any background information] Provide: **Part 1 — Pre-meeting agenda** - Timed agenda with facilitator notes for each section - Pre-meeting questions to send to attendees **Part 2 — Post-meeting template** - Decisions made - Action items (owner + deadline format) - Parking lot (ideas to revisit later) - Next meeting date
Example Output
Q2 Planning Meeting Agenda
📅 March 20 | 10:00–11:30 AM | Attendees: Founders + Team Leads
Pre-meeting: Send by March 18
> Please review the Q1 metrics doc and come prepared to share: (1) your team's biggest win last quarter, (2) the one thing that slowed you down.
Agenda
| Time | Topic | Facilitator | Format |
|------|-------|-------------|--------|
| 0:00–0:10 | Q1 recap & wins | CEO | Presentation |
| 0:10–0:30 | Q2 goals — draft review | CPO | Discussion |
| 0:30–0:55 | Resource allocation | COO | Decision |
| 0:55–1:10 | Risks & blockers | All | Round-robin |
| 1:10–1:20 | Action items + close | CEO | Summary |
Post-Meeting Summary
**Decisions:** Q2 OKRs approved | Hiring freeze lifted for engineering
Actions:
- [ ] Maria: Publish final OKR doc by March 22
- [ ] James: Post designer job listing by March 25
**Parking Lot:** Rebrand discussion — revisit in Q3
**Next meeting:** April 17, 10 AM
Tips for Best Results
- 💡Send the agenda 24 hours before — meetings with pre-read agendas run 30% shorter on average
- 💡Timebox every agenda item — without time limits, discussions fill whatever time is available
- 💡Use the parking lot actively — capturing and tabling off-topic ideas keeps meetings on track
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